A complete digital intelligence ecosystem — AI Brain, CRM, automation, and autonomous agents — purpose-built for your construction company's growth.
A full-stack technology partner that designs, builds, and maintains the entire digital ecosystem for your construction business — from AI intelligence to workflow automation.
The construction industry is traditionally slow to adopt technology — but the window is closing. Early movers who deploy AI across operations are seeing 30–50% efficiency gains, drastic cost reductions, and dramatically improved client experience.
This proposal covers Phase 1 of Deskio's AI transformation: three tightly integrated systems that form the operational foundation of the business — an AI Brain trained on your company's processes, documents and pricing; a purpose-built Construction CRM that unifies every lead, bid and project; and an Automation Layer that eliminates the manual handoffs between them.
Phase 1 is the only active, priced scope. It delivers in 10 weeks, at a fixed price, with weekly sign-off gates. Any additional surfaces or automations beyond this scope are deliberately deferred to future phases, scoped and priced separately only after the foundation is live and proven.
Deskio is your full-stack digital partner. We design, build, deploy, and maintain the entire ecosystem — so your team stays focused on building, while AI handles the rest.
This is not a software purchase. This is an infrastructure investment that pays dividends across every department, every project, and every bid you submit.
Every Phase 1 system is purpose-built for construction and fully integrated through your central AI Brain — so every lead, quote, and project moves through one connected pipeline.
Your company's private intelligence layer. Trained on your documents, project history, pricing models, and SOPs. Continuously learns and improves as your business grows — and never shares data with public AI models.
Purpose-built for construction sales and project management. Track every lead, bid, and contract. AI automatically follows up on open quotes, reminds estimators of deadlines, and flags at-risk projects before it's too late.
Five production n8n flows plus two always-on AI agents covering the biggest admin drains in a construction business — quoting, scheduling, invoicing, and compliance — each visible, auditable, and configurable without writing code.
All products connect to a central intelligence layer — your company's private AI that learns, improves, and orchestrates every system.
Every product built specifically for the construction industry — not generic tools repurposed, but bespoke solutions engineered for your workflows.
⚠️ Zero data egress guarantee: All embeddings, all vector search, and all LLM inference run entirely on your dedicated EU server. No query, document, or response is ever sent to OpenAI, Anthropic, Google, or any third-party service. The only external calls are optional — for supplier data lookups and Xero API — and these are one-way, read-only. Your company intelligence stays yours.
POST /api/query — natural language question → answer + citationsPOST /api/ingest — document upload → indexed within 15 minPOST /api/generate-quote — room spec JSON → itemised estimate JSONPOST /api/draft-email — context + purpose → email draft (held for approval)POST /api/classify-lead — lead data → qualification score + recommended stagePOST /api/validate-pricing — line item list → margin check against cost DBGET /api/search — semantic search across all namespacesGET /api/health — uptime, model status, queue depthA single model provider is a single point of failure — for availability, cost, and capability drift. Deskio's AI Brain runs on a three-tier federation orchestrated by a central Brain Router. Every request is scored, routed to the optimal brain, and cascades to a fallback if the primary fails, rate-limits, or exceeds budget. If a better model ships next quarter, we add a fourth brain behind the same router — no application code changes. This is how Deskio stays ahead regardless of which lab leads the market.
The Brain Router is the single endpoint every Deskio application calls — POST /api/brain/query. Applications never address brains directly. The router inspects a typed task_type, applies routing policy, runs PII-redaction, dispatches, normalises the response, writes an immutable audit row, and returns schema-validated JSON. This decoupling is what lets us swap models, add brains, or change cost caps without touching application code.
Every piece of knowledge the AI Brain reasons over lives as a plain-text Markdown file inside an Obsidian vault at /srv/vault/deskio. Your team edits notes in Obsidian (desktop + mobile + web via self-hosted live-sync), the AI indexes them automatically, and every AI-generated artefact (briefings, quote drafts, compliance answers) is written back to the same vault with full provenance. Result: your team never learns a new tool; if you ever walk away from Deskio you keep one zip file containing your entire company brain, readable in any text editor forever; AI and humans share the exact same memory with no translation layer between them.
Every automation is a typed n8n workflow: triggered by a single well-defined event, calls the Brain Router for reasoning, reads/writes vault + Postgres + CRM, queues human approval before any external side-effect, and writes an immutable run-record. No silent automation. No irreversible actions without a human in the loop on day one — autonomy is earned per-flow, per-metric, over time.
Flow 1 — WhatsApp → Lead → CRM
Flow 2 — Quote Generation
Flow 3 — Email Triage
Flow 4 — Daily Briefing
Flow 5 — Compliance Check
A system that can't measure itself can't improve. The AI Brain ships with a built-in evaluation harness that runs nightly and weekly, tracks four first-class metrics, surfaces drift, and gates every improvement behind human approval. This makes "your brain is smarter than last month" auditable instead of rhetorical.
Phase 1 ships in ten working weeks. Each week has a named deliverable and an exit criterion Deskio must satisfy before the week is billable. If a gate fails the week extends until it passes — you don't pay for half-done work.
Phase 1 is the only active, priced scope. Ten weeks, three core systems — AI Brain, Construction CRM, and the Automation Layer + 2 AI Agents — at a fixed bundled price. Every week has named deliverables and a sign-off gate. Any additional phases are scoped separately once the foundations are live and proven.
Your AI ecosystem runs on enterprise-grade dedicated hardware — not shared hosting. Choose the tier that matches your team size and workload.
⚠️ Server costs are not included in the package investment — they are quoted separately as an optional infrastructure add-on.
⚠️ Server hardware and monthly fees shown above are not included in any development package. These are separate infrastructure costs, billed directly as a separate infrastructure cost or managed by Deskio on your behalf.
Every deliverable priced independently and transparently. Final scope is assembled from the components below — discussed, shaped, and agreed together.
Each deliverable priced independently. Final scope and bundled pricing agreed directly with you, based on what you actually need.
* Individual estimates shown for transparency. Bundled pricing negotiated directly with you.
💡 Payment Terms: 30% due on contract signing — the remaining balance spread across monthly payments.
Every engagement runs on the same transparent terms — no surprises, no fine print, no vendor lock-in games.
📄 Formal contract is issued on scope acceptance. This page is a proposal summary — binding terms are embedded in the signed Statement of Work.
Let's schedule a discovery call to review your specific workflows, refine the scope, and create a customized plan that matches your exact needs and timeline.